Effective Date: July 16, 2025
Zibecks Letters is committed to safeguarding your personal information and respecting your privacy. This Privacy Policy describes how your data is collected, used, protected, and disclosed in relation to your interaction with our products and services, whether through our website, marketplaces (e.g., Etsy, Shopee), or direct communication.
1. INFORMATION WE COLLECT
We collect only the necessary personal data required to complete your order and provide customer support. The information we collect includes:
- Your full name
- Email address
- Order details, including any custom information you submit
- Payment confirmation (amount, status, and method used — but no card or account numbers)
- Any messages or files you send during communication
We do not collect or store any sensitive financial information. All payments are processed securely through trusted third-party platforms (e.g., PayPal, Stripe, ShopeePay).
2. PURPOSE OF DATA COLLECTION
Your personal data is used strictly for business-related purposes, including:
- Creating and delivering your custom design(s)
- Communicating with you to clarify order details
- Providing customer service or technical support
- Documenting orders for legal, accounting, or dispute-resolution purposes
We do not use your information for email marketing, spam, or newsletter subscriptions unless you have opted in separately.
3. DATA STORAGE & SECURITY
We take data protection seriously. Your data is stored securely using encrypted email, password-protected systems, and private order management platforms.
Zibecks Letters takes reasonable administrative, technical, and physical safeguards to:
- Prevent unauthorized access or misuse
- Ensure confidentiality and integrity of your data
- Retain order records in a secure environment for legal compliance or proof of delivery
We retain your order records for up to 5 years for business, tax, and legal purposes unless deletion is requested and legally permitted.
4. DISCLOSURE TO THIRD PARTIES
We never sell, rent, or trade your personal information.
We may disclose limited data only in the following situations:
- To payment processors or marketplaces in case of disputes or chargebacks
- To comply with applicable laws, regulations, or court orders
- To trusted subcontractors (e.g., design assistants) under confidentiality agreements, if needed for order completion
- To platforms you ordered through (e.g., Shopee, Etsy), only as necessary
5. YOUR RIGHTS UNDER THIS POLICY
You have the right to:
- Request a copy of the data we hold about you
- Request corrections if any of your information is incorrect or incomplete
- Request the deletion of your personal data (unless we are legally required to retain it)
To exercise any of your rights, please contact us at zibecks@hotmail.com. We aim to respond within 7 business days.
6. DATA RETENTION PERIOD
We retain customer and order data for up to 5 years after delivery for legal, accounting, fraud prevention, or tax-related reasons. After this period, data may be securely deleted, unless otherwise required.
7. CHILDREN'S PRIVACY
Zibecks Letters does not knowingly collect data from children under the age of 13. If we discover that we have unintentionally collected data from a minor, we will delete it immediately upon notification.
8. THIRD-PARTY LINKS AND SERVICES
Our website, order process, or product delivery may include links to third-party platforms (e.g., PayPal, Dropbox, Google Drive). We are not responsible for the privacy practices or content of those services. You are encouraged to review their privacy policies independently.
9. INTERNATIONAL USERS
By using our services from outside Indonesia, you consent to the transfer, storage, and processing of your data in accordance with Indonesian data protection laws, which may differ from those in your country.
10. CHANGES TO THIS POLICY
We reserve the right to update or modify this Privacy Policy at any time without prior notice. Any changes will be posted with the updated effective date. You are encouraged to review this page periodically for updates.
11. CONTACT INFORMATION
If you have questions, concerns, or requests regarding this Privacy Policy or how we use your personal information, please contact us:
Effective Date: July 16, 2025